Outlook

  1. Open Outlook:

    • Launch the Outlook application on your computer.

  2. Go to File:

    • Click on the File tab located at the top left corner of the screen.

  3. Select Automatic Replies:

    • In the Info tab, click on Automatic Replies (Out of Office).

  4. Enable Automatic Replies:

    • In the Automatic Replies window, select Send automatic replies.

  5. Set Time Range (Optional):

    • If you want to specify the duration for the automatic replies, check the box for Only send during this time range and set the start and end times.

  6. Compose Your Message:

    • Type your out-of-office message in the text box. You can set different messages for people inside and outside your organization by using the respective tabs.

  7. Save and Activate:

    • Click OK to save your settings and activate the automatic replies.



      This will automatically sync with Teams.





Teams

  1. Open Teams Settings:

    • Click on the Settings and more (three dots) icon at the top right corner, then select Settings.

  2. Navigate to General Settings:

    • In the Settings menu, click on General.

  3. Schedule Out of Office:

    • Scroll down to the Out of Office section and click Schedule.

  4. Turn on Automatic Replies:

    • Toggle the switch to Turn on automatic replies.

  5. Compose Your Message:

    • Type your out-of-office message in the text box.

  6. Set Time Range:

    • Set the start and end times for your out-of-office status by checking the box Send replies only during a time period and selecting the dates and times.

  7. Save:

    • Click Save to activate your out-of-office status.

This will automatically sync with Outlook.